The right room
Approve every request, or keep the event to your invite list, so the room is the people you meant to invite.
Conference side events
RSVPs and guest lists for conference side events.
Guestcount runs the happy hours, dinners and parties around a conference: an RSVP page in your look, a capacity and a waitlist, approval for every request, an invite link for each sponsor and co-host, and check-in at the door. When the night is over, everyone who came stays on your contact list for the next one.
Last updated
Run your next event on GuestcountCapacity and a waitlist
Set a capacity, and with the waitlist turned on, replies past it join a waitlist you promote from as spots open.
A fast door
Staff search, scan and add walk-ups from their own phones, against the same live list.
What's the best way to manage RSVPs for a conference side event?
Keep one live guest list with a capacity and an approval step, instead of a form that accepts everyone. In Guestcount, the RSVP page, approvals, waitlist, messages and door check-in all update the same guest record, so a late approval reaches the door without a fresh export.
How do I keep a side event to the people I want?
Choose the access rule per event. Approve every guest who comes through, put the page behind a passcode, or only let guests on your invite list RSVP. If you allow it, people who aren't on the list can ask to join, and you decide. Approve in bulk when the requests pile up.
How do I handle capacity when everyone RSVPs and not everyone comes?
Set a capacity for the event. With the waitlist turned on, RSVPs past it queue up instead of being turned away, and you promote guests from it as spots open. You set how many plus-ones each guest or invite link may bring, and capacity applies on top.
Can sponsors and co-hosts invite their own guests?
Yes. Create an invite link for each sponsor or co-host, set how many RSVPs it allows and how many plus-ones each guest gets, and turn on approval for that link if you want to review its guests. Every RSVP is credited to the link it came through, so you can see who each sponsor brought.
Can I ask for company and title when guests RSVP?
Yes. Add your own questions to the RSVP form, such as company, title or what brings them to the conference, and the answers sit on each guest's record. Guests confirm with a code sent to their phone and never need an account.
Can I hide the venue address until guests are approved?
Yes. By default, confirmed guests see the full street address on the page and in their calendar entry, while anyone not yet confirmed sees only the neighborhood. You can choose to show the full address to everyone instead.
Can I sell tickets to a side event?
Yes. Once ticket sales are turned on for your account, connect your own Stripe account and set a ticket price, and guests pay for each place on the RSVP page, with the money going to your Stripe account. A paid event can't be published until your Stripe account can take payments and you have added your own purchase terms, because guests are buying from you.
Can sponsors' guests get in free on a ticketed event?
Yes. Give an invite link its own ticket terms, either a discount or free entry, and everyone who comes through that link gets them. You can also create discount codes with a use limit and an end date, and see who used each code.
How does check-in work at a busy side event?
Door staff search the list, scan, or add a walk-up on iOS, a shared phone or the dashboard. They sign in with their phone number, with no seat or PIN, and never see full phone numbers. Name badges print from the door on Brother label printers. See the door check-in checklist.
How much does Guestcount cost for a conference side event?
A single event starts at $249, and that covers the RSVP page, the guest list and check-in. Teams that host side events at several conferences a year can use a monthly or annual plan (Essential, Growth, and Brand), and their contacts carry from one event to the next. See pricing.