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Design

The page guests open, on your domain or inside your own site.

  • Public, Private, or In BetweenOpen link, invite-only, passcode, capacity, approval
  • RSVP Page DesignerThemes, colors and everything else, made yours
  • Domains + EmbedsYour own domain, or the RSVP inside your site
  • Emails + TextsInvite, confirmation and arrival, in your look

Curate

What every event taught you, and who gets in next time.

  • Guest IntelligenceWho shows, who brings people, who to invite next
  • ContactsEvery guest, what they came to, and consent
  • Add Your PartnersCo-hosts, sponsors, PR agencies and venues
  • Invite LinksPer artist, partner, agency or channel, with spots

Manage

The list on the night, the door, the messages, and what happened.

  • Guest ListLabels, plus-ones, capacity, waitlist, origin
  • MessagesEmail and SMS to everyone or a slice
  • Door Check-InSearch, scan, walk-up, on a phone or the dashboard
  • AnalyticsIs it filling, how did it go, which link converted

Door operations guide

An event door check-in checklist that survives the rush

Fast check-in comes from clear decisions before the first guest arrives: one live list, simple access rules, trained staff, charged devices, and a named escalation path.

Before doors

Confirm the event, doors time, capacity rules, plus-one policy, access passes, and who may approve exceptions.

  1. Charge and test every check-in device.
  2. Confirm staff accounts and permissions.
  3. Run searches for several sample names.
  4. Test scanning and undo flows.
  5. Name one organizer for escalations.

Set up the entrance

Separate the welcome and decision functions when volume allows. One person can greet and identify the guest while another resolves missing names, plus-one disputes, or access questions away from the main line.

Use one live source

Avoid a final spreadsheet export becoming the door’s source of truth while organizers continue making changes elsewhere. Door staff and organizers should see the same current statuses.

Handle exceptions consistently

Write down the rule for walk-ups, misspellings, unconfirmed requests, transferred invitations, and unexpected plus-ones. Staff should know which cases they can resolve and which require escalation.

After the event

Preserve attendance data, correct obvious mistakes, and review arrival peaks, no-shows, and recurring exceptions. Feed those lessons into invitation rules and staffing for the next event.

Frequently asked questions

How many check-in staff does an event need?

It depends on arrival concentration, search speed, scanning method, and exception rate. Estimate around the busiest arrival window rather than total attendance.

Should door staff see the full contact database?

No. Give door staff only the event and check-in access needed for their role.

Run the whole guest journey in one place.

Guestcount connects branded RSVPs, guest-list management, communications, and door check-in.

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